Privacy Policy

Last Updated: January 9, 2026

Responsible party in terms of data protection laws:

Jim Wilken (sole proprietor) – address and contact details see Imprint. Email: info@wilken-technologies.com (hereinafter also referred to as 'we' or 'us').

We take the protection of your personal data very seriously. Below we inform you in accordance with GDPR, TTDSG and other applicable data protection regulations about the processing of your personal data when using our website and the functions offered.

General Information on Data Processing

Scope of processing of personal data: We generally only process your personal data to the extent necessary to provide a functional website and our content and services. Processing is purpose-bound and limited to what is necessary.

Legal bases: If we obtain consent from you for processing operations, Art. 6 para. 1 lit. a GDPR serves as the legal basis. If processing is necessary for the performance of a contract to which you are a party, or for the implementation of pre-contractual measures at your request (e.g., for inquiries via the contact form), it is based on Art. 6 para. 1 lit. b GDPR. If processing is necessary to safeguard our legitimate interests or those of third parties and your interests, fundamental rights and fundamental freedoms do not prevail, Art. 6 para. 1 lit. f GDPR serves as the legal basis. In addition, certain processing may be based on further legal bases (e.g., legal retention obligations under Art. 6 para. 1 lit. c GDPR in conjunction with commercial or tax laws).

Storage period: We only store personal data for as long as is necessary for the respective stated purposes or we are legally obliged to do so (legal retention periods under HGB, AO, etc.). If the purpose of data processing ceases to apply or a legal retention period expires, we routinely delete or anonymize the data in accordance with legal requirements.

Technical and organizational measures: We take appropriate technical and organizational measures (TOM) in accordance with Art. 32 GDPR to protect your data against loss, misuse, unauthorized access or disclosure. These include in particular the use of SSL/TLS encryption when transmitting data via our website, limited access rights to data, the pseudonymization or anonymization of personal data, regular backups and contractual agreements with service providers to ensure data protection.

Provision of the Website and Server Log Files

When you access our website, certain access data is automatically collected by our hosting provider (Vercel) in so-called server log files. This data includes, for example:

  • IP address of the requesting device, date and time of the request, requested page/file (URL) and HTTP status code, amount of data transferred, website from which the request comes (referrer URL), browser type and version, operating system used.

This data is technically necessary to deliver the website you requested and to ensure system security. A combination of this log data with other data sources is not carried out; the log files are automatically deleted or anonymized after 7 days at the latest.

Legal basis: Art. 6 para. 1 lit. f GDPR (legitimate interest). Our legitimate interest lies in the technical provision of the website and ensuring IT security (e.g., defense against attacks). The collection of data for the provision of the website and storage in log files is absolutely necessary for the operation of the website; consequently, there is no possibility for you to object.

Contact Form and Contact

If you contact us via the contact form provided on the website or by email, we process the data you provide (in particular name, email address and the content of your message) to process your request. Mandatory fields in the contact form are marked as such; without providing them, we cannot process your request.

This communication is confidential. The data is used exclusively to answer your request and the associated technical administration. Depending on the nature of your inquiry, further personal data may be relevant that you voluntarily provide to us (e.g., telephone number for inquiries).

Legal basis: Art. 6 para. 1 lit. b GDPR, if the request is aimed at concluding a contract or is directly related to an existing contractual relationship (e.g., inquiry about our products/services). Otherwise, we base the processing on Art. 6 para. 1 lit. f GDPR (legitimate interest in answering inquiries and maintaining business relationships).

Storage period: We delete the data as soon as it is no longer required for the purpose of processing (usually after answering your inquiry) and there are no legal retention obligations. In the case of inquiries that lead to a business relationship, the data may be stored longer in accordance with commercial and tax law retention obligations (usually 6-10 years).

Newsletter

If you subscribe to our newsletter, we process your email address and, if provided, your name to send you regular information about our products, services and company news. The newsletter is sent via the service provider Mailjet (Mailjet SAS, 13-13 bis, rue de l'Aubrac, 75012 Paris, France).

Subscription is only possible with your consent (double opt-in procedure). You can revoke your consent at any time, e.g., via the unsubscribe link in each newsletter or by contacting us. The revocation does not affect the lawfulness of processing based on consent before the revocation.

Legal basis: Art. 6 para. 1 lit. a GDPR (consent).

Storage period: Until you unsubscribe from the newsletter.

Cookies

We use cookies to enhance your experience. You can manage your cookie preferences at any time.

For detailed information about the cookies we use, please visit our Cookie Policy.

Data Processing and Third-Party Services

Mailjet (Email Service)

For sending emails (newsletter subscriptions, contact form) we use the Mailjet service.

  • Provider: Mailjet SAS, 13-13 bis, rue de l'Aubrac, 75012 Paris, France
  • Purpose: Email delivery, newsletter management
  • Processed Data: Email address, name (for contact form), message (for contact form)
  • Legal Basis: Consent (Art. 6 para. 1 lit. a GDPR)
  • Privacy Policy: https://www.mailjet.com/legal/privacy-policy/

Supabase (Database)

For storing newsletter subscriptions, contact form submissions, and cookie settings, we use Supabase as a database service.

  • Provider: Supabase Inc., 970 Toa Payoh North #07-04, Singapore 318992
  • Purpose: Data storage, database management
  • Processed Data: Email addresses, names, messages, cookie settings, IP addresses (anonymized)
  • Legal Basis: Consent (Art. 6 para. 1 lit. a GDPR), legitimate interest (Art. 6 para. 1 lit. f GDPR)
  • Privacy Policy: https://supabase.com/privacy
  • Storage Location: EU (Frankfurt, Germany)

Vercel Analytics (Website Analytics)

For analyzing website performance and usage statistics, we use Vercel Analytics (only with your consent).

  • Provider: Vercel Inc., 340 S Lemon Ave #4133, Walnut, CA 91789, USA
  • Purpose: Website analytics, performance monitoring
  • Processed Data: Anonymized usage data, page views, performance metrics
  • Legal Basis: Consent (Art. 6 para. 1 lit. a GDPR)
  • Privacy Policy: https://vercel.com/legal/privacy-policy
  • Note: This analytics is only performed if you consent to the use of analytics cookies.

Your Rights (Data Subject Rights)

Under the GDPR, you have the following rights regarding your personal data:

  • Right of access (Art. 15 GDPR): You can request information about whether and which personal data we process about you.
  • Right to rectification (Art. 16 GDPR): You can request the correction of inaccurate or incomplete data.
  • Right to erasure (Art. 17 GDPR): You can request the deletion of your data, provided that the legal requirements are met (e.g., if the data is no longer necessary for the purposes for which it was collected).
  • Right to restriction of processing (Art. 18 GDPR): You can request the restriction of processing under certain circumstances.
  • Right to data portability (Art. 20 GDPR): You can request the transfer of your data in a structured, common and machine-readable format.
  • Right to object (Art. 21 GDPR): You can object to processing based on legitimate interests at any time for reasons arising from your particular situation.
  • Right to lodge a complaint (Art. 77 GDPR): You have the right to lodge a complaint with a supervisory authority if you believe that the processing of your personal data violates the GDPR.
  • Right to withdraw consent: If processing is based on consent, you can withdraw it at any time with effect for the future. The withdrawal does not affect the lawfulness of processing based on consent before the withdrawal.

Contact Form and Contact

If you contact us via the contact form provided on the website or by email, we process the data you provide (in particular name, email address and the content of your message) to process your request. Mandatory fields in the contact form are marked as such; without providing them, we cannot process your request.

Email
info@wilken-technologies.com